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Write Emails and Messages: AI Prompt Exercises

Summarising documents and drafting emails are where AI saves the most time at work — if the prompt says what matters. These 10 exercises build up step by step, starting with ask for an extension, chase a quiet client, say no nicely.

3 of 10 free · no sign-up needed · instant feedback

1

Ask for an Extension

Free

Write a prompt asking Claude to draft an email to your manager asking for a 3-day extension on a report. Include the reason, the new date, and the tone you want.

What a good prompt includes
  • the recipient
  • the reason
  • the new date
  • the tone

Say it's to your manager, give the reason, the new date, and the tone (polite, professional).

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2

Chase a Quiet Client

Free

Write a prompt asking Claude to draft a short, friendly follow-up to a client who hasn't replied to your quote in a week, ending with a clear next step.

What a good prompt includes
  • a follow-up
  • the recipient (client)
  • the context (the quote)
  • the tone
  • a next step

Ask for a short, friendly follow-up to the client about the quote, ending with a clear next step.

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3

Say No Nicely

Free

Write a prompt asking Claude to write a message turning down a colleague's request to take on an extra project, keeping things positive and offering an alternative.

What a good prompt includes
  • turning it down
  • the recipient
  • keep it positive
  • an alternative

Ask for a message to your colleague declining the extra project, keeping it positive, and offering an alternative.

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4

Announce a Change

Write a prompt asking Claude to draft a team announcement that the office will close early every Friday from next month — under 120 words, upbeat, including the start date.

Solution and instant grading: open it in the practice app (use one of your 20 free picks, or Pro).

Try it in the live editor →
5

Apologise for a Late Delivery

Write a prompt asking Claude to draft an apology to a customer whose delivery was 5 days late — own the mistake, explain the fix, and offer a discount code.

Solution and instant grading: open it in the practice app (use one of your 20 free picks, or Pro).

Try it in the live editor →
6

Introduce Two Contacts

Write a prompt asking Claude to write a short email introducing two contacts who should work together, saying why each would benefit.

Solution and instant grading: open it in the practice app (use one of your 20 free picks, or Pro).

Try it in the live editor →
7

Write a Cold Email

Write a prompt asking Claude to write a 4-sentence cold email to a local café owner offering your bookkeeping services, ending with one simple question.

Solution and instant grading: open it in the practice app (use one of your 20 free picks, or Pro).

Try it in the live editor →
8

Soften a Blunt Message

Write a prompt asking Claude to rewrite a blunt message you'll paste so it sounds firm but friendly, without changing what's being asked.

Solution and instant grading: open it in the practice app (use one of your 20 free picks, or Pro).

Try it in the live editor →
9

Notes to a Slack Update

Write a prompt asking Claude to turn your project notes into a Slack update with three parts — done, next, blockers — as bullet points, no more than 6 lines.

Solution and instant grading: open it in the practice app (use one of your 20 free picks, or Pro).

Try it in the live editor →
10

Say Thank You Properly

Write a prompt asking Claude to draft a thank-you message to a colleague who stayed late to help you hit a deadline — specific, sincere, under 60 words.

Solution and instant grading: open it in the practice app (use one of your 20 free picks, or Pro).

Try it in the live editor →